Privacy Policy - draft

This is a draft template to complete before publication. It is not final legal advice.

1. Data controller

Data controller: [COMPANY / CONTACT DETAILS / SUPPORT EMAIL TO COMPLETE].

2. Discord data processed by the service

guild_id and guild_name;
user_id and username/display name;
channel_id and role_id;
server and module settings;
event/raid data, signups, rosters and parties;
VOD/POV, refund and settlement data when those modules are used;
dashboard audit logs;
dashboard sessions and Discord OAuth login data.

3. Purpose of processing

Data is processed to configure Discord servers, handle events and signups, provide Premium modules, operate the dashboard, audit changes and keep the service secure.

4. Retention period

Data is stored for as long as needed to operate the service or until server configuration is removed. Specific retention periods must be completed before publication.

5. Data deletion

A Discord server administrator may request deletion of server data. Procedure and contact: [TO COMPLETE].

6. Cookies and dashboard sessions

The dashboard uses a session cookie to keep Discord OAuth login active. The cookie should not contain the Discord bot token.

7. Contact

Privacy contact: [EMAIL TO COMPLETE].